Virtual Assistant Job Description


I’m looking for someone proactive and detail-oriented with excellent written communication skills to be my virtual assistant.


  • This is not an entry-level position. You MUST have at least 1-2 years experience working remotely as an executive assistant for a business owner.
  • Expect to get several requests/day from me, many of which include tasks that must be done that day.
  • You’ll handle both my business and personal details, including scheduling, customer support requests, uploading blog posts, managing social media, and making personal appointments.
  • This is a client-facing role so you must have a nurturing, professional personality and the desire to treat my clients like they are your family.
  • This is a part-time role, starting between 10-20 hours per month. If we work well together, this will likely increase to more hours per month.
  • This role is remote, so you can work anywhere in the United States as long as you are available from 8am-5pm Eastern Time on weekdays. We will communicate via email, chat, and phone.

Tasks and Responsibilities

  • Manage website on WordPress and create/ schedule social media posts on Facebook, LinkedIn and Instagram.
  • Manage CRM (Hubspot) and keep leads updated
  • Collect and produce analytic reports for clients
  • Maintain daily calendar, arrange calls while making sure all details are handled in a professional and organized manner.
  • Organize daily tasks and projects in You must be an excellent project manager and love optimizing processes.
  • Locate and track key metrics in Google Sheets.
  • Schedule a time for podcast interview/guest experts
  • Send books, contracts, resources to clients and respond to support requests. You must enjoy listening to and solving problems for others.
  • Proofread blog posts / marketing emails for grammar & spelling
  • Assist with monitoring of my inbox and emails, including responding to clients, other contractors, and business contacts.
  • Research and be the point person for service providers for projects such as blog copywriter.
  • Handle personal details such as shopping online, ordering gifts, etc
  • Create new systems to do all of the above more efficiently and/or automate with software.

Knowledge & Skills

  • Ability to manage multiple incoming requests, while ensuring they are relayed or handled at the appropriate time, in the necessary order and in the correct manner.
  • Knowledge of Klaviyo, Shopify and WordPress.
  • Ability to quickly learn new software applications. Must be extremely tech-savvy.
  • Capability to set up new systems, automations, and processes in order to streamline business and personal functions.
  • Desire to learn and grow, refusal to make the same mistake twice.
  • Ability to pro-actively anticipate and spot new tasks that you can take over.

Education and Experience

  • At least 1-2 years experience as a virtual assistant for a business owner.
  • Ability to handle several emails and requests per day.
  • Exceptional ability to OVER-communicate progress on multiple projects.
  • Caring and empathetic personality
  • Highly organized and efficient
  • Trustworthy with strong personal integrity.
  • Forward-thinker who can proactively handle circumstances and situations to head off any crisis situations.
  • Experience managing calendars
  • Must be reachable during the hours of 8am-5pm Eastern and respond to messages within 2 hours.
  • Top notch communication via email and phone, internally and with customers.
  • Proven ability to prioritize tasks.
  • Perfectionist, super attention to detail, paranoid enough to catch mistakes before they become an issue.
  • Since this is a virtual position you must be a self-starter who is extremely motivated and able to work independently with minimal oversight. If you do not have solid time-management habits already in place, you will likely fail at this role.
  • Must be comfortable developing and working in a virtual relationship, and having limited amount of face-time.

If interested, apply below:

Virtual Assistant Job Application