NOTE: THIS POSITION HAS BEEN FILLED AND APPLICATIONS ARE NOW CLOSED.

    Virtual Assistant Job Description

    VIRTUAL ASSISTANT TO JACOB

    I’m looking for someone proactive and detail-oriented with excellent written communication skills to be my virtual assistant.

    Summary:

    • This is not an entry-level position. You MUST have at least 1-2 years experience working remotely as an executive assistant for a business owner.
    • Expect to get several requests/day from me, many of which include tasks that must be done that day.
    • You’ll handle both my business and personal details, including scheduling, customer support requests, uploading blog posts, managing social media, and making personal appointments.
    • This is a client-facing role so you must have a nurturing, professional personality and the desire to treat my clients like they are your family.
    • This is a part-time role, starting between 10-20 hours per month. If we work well together, this will likely increase to more hours per month.
    • This role is remote, so you can work anywhere in the United States as long as you are available from 8am-5pm Eastern Time on weekdays. We will communicate via email, chat, and phone.

    Tasks and Responsibilities

    • Manage website on WordPress and create/ schedule social media posts on Facebook, LinkedIn and Instagram.
    • Manage CRM (Hubspot) and keep leads updated
    • Collect and produce analytic reports for clients
    • Maintain daily calendar, arrange calls while making sure all details are handled in a professional and organized manner.
    • Organize daily tasks and projects in Monday.com. You must be an excellent project manager and love optimizing processes.
    • Locate and track key metrics in Google Sheets.
    • Schedule a time for podcast interview/guest experts
    • Send books, contracts, resources to clients and respond to support requests. You must enjoy listening to and solving problems for others.
    • Proofread blog posts / marketing emails for grammar & spelling
    • Assist with monitoring of my inbox and emails, including responding to clients, other contractors, and business contacts.
    • Research and be the point person for service providers for projects such as blog copywriter.
    • Handle personal details such as shopping online, ordering gifts, etc
    • Create new systems to do all of the above more efficiently and/or automate with software.

    Knowledge & Skills

    • Ability to manage multiple incoming requests, while ensuring they are relayed or handled at the appropriate time, in the necessary order and in the correct manner.
    • Knowledge of Klaviyo, Shopify and WordPress.
    • Ability to quickly learn new software applications. Must be extremely tech-savvy.
    • Capability to set up new systems, automations, and processes in order to streamline business and personal functions.
    • Desire to learn and grow, refusal to make the same mistake twice.
    • Ability to pro-actively anticipate and spot new tasks that you can take over.

    Education and Experience

    • At least 1-2 years experience as a virtual assistant for a business owner.
    • Ability to handle several emails and requests per day.
    • Exceptional ability to OVER-communicate progress on multiple projects.
    • Caring and empathetic personality
    • Highly organized and efficient
    • Trustworthy with strong personal integrity.
    • Forward-thinker who can proactively handle circumstances and situations to head off any crisis situations.
    • Experience managing calendars
    • Must be reachable during the hours of 8am-5pm Eastern and respond to messages within 2 hours.
    • Top notch communication via email and phone, internally and with customers.
    • Proven ability to prioritize tasks.
    • Perfectionist, super attention to detail, paranoid enough to catch mistakes before they become an issue.
    • Since this is a virtual position you must be a self-starter who is extremely motivated and able to work independently with minimal oversight. If you do not have solid time-management habits already in place, you will likely fail at this role.
    • Must be comfortable developing and working in a virtual relationship, and having limited amount of face-time.

    If interested, apply below:

    Virtual Assistant Job Application

    Name