NOTE: THIS POSITION HAS BEEN FILLED AND APPLICATIONS ARE NOW CLOSED.
Virtual Assistant Job Description
VIRTUAL ASSISTANT TO JACOB
I’m looking for someone proactive and detail-oriented with excellent written communication skills to be my virtual assistant.
Summary:
- This is not an entry-level position. You MUST have at least 1-2 years experience working remotely as an executive assistant for a business owner.
- Expect to get several requests/day from me, many of which include tasks that must be done that day.
- You’ll handle both my business and personal details, including scheduling, customer support requests, uploading blog posts, managing social media, and making personal appointments.
- This is a client-facing role so you must have a nurturing, professional personality and the desire to treat my clients like they are your family.
- This is a part-time role, starting between 10-20 hours per month. If we work well together, this will likely increase to more hours per month.
- This role is remote, so you can work anywhere in the United States as long as you are available from 8am-5pm Eastern Time on weekdays. We will communicate via email, chat, and phone.
Tasks and Responsibilities
- Manage website on WordPress and create/ schedule social media posts on Facebook, LinkedIn and Instagram.
- Manage CRM (Hubspot) and keep leads updated
- Collect and produce analytic reports for clients
- Maintain daily calendar, arrange calls while making sure all details are handled in a professional and organized manner.
- Organize daily tasks and projects in Monday.com. You must be an excellent project manager and love optimizing processes.
- Locate and track key metrics in Google Sheets.
- Schedule a time for podcast interview/guest experts
- Send books, contracts, resources to clients and respond to support requests. You must enjoy listening to and solving problems for others.
- Proofread blog posts / marketing emails for grammar & spelling
- Assist with monitoring of my inbox and emails, including responding to clients, other contractors, and business contacts.
- Research and be the point person for service providers for projects such as blog copywriter.
- Handle personal details such as shopping online, ordering gifts, etc
- Create new systems to do all of the above more efficiently and/or automate with software.
Knowledge & Skills
- Ability to manage multiple incoming requests, while ensuring they are relayed or handled at the appropriate time, in the necessary order and in the correct manner.
- Knowledge of Klaviyo, Shopify and WordPress.
- Ability to quickly learn new software applications. Must be extremely tech-savvy.
- Capability to set up new systems, automations, and processes in order to streamline business and personal functions.
- Desire to learn and grow, refusal to make the same mistake twice.
- Ability to pro-actively anticipate and spot new tasks that you can take over.
Education and Experience
- At least 1-2 years experience as a virtual assistant for a business owner.
- Ability to handle several emails and requests per day.
- Exceptional ability to OVER-communicate progress on multiple projects.
- Caring and empathetic personality
- Highly organized and efficient
- Trustworthy with strong personal integrity.
- Forward-thinker who can proactively handle circumstances and situations to head off any crisis situations.
- Experience managing calendars
- Must be reachable during the hours of 8am-5pm Eastern and respond to messages within 2 hours.
- Top notch communication via email and phone, internally and with customers.
- Proven ability to prioritize tasks.
- Perfectionist, super attention to detail, paranoid enough to catch mistakes before they become an issue.
- Since this is a virtual position you must be a self-starter who is extremely motivated and able to work independently with minimal oversight. If you do not have solid time-management habits already in place, you will likely fail at this role.
- Must be comfortable developing and working in a virtual relationship, and having limited amount of face-time.
If interested, apply below: